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Google Calendar & KlickTipp: Automate Scheduling
Do you want to connect Google Calendar with KlickTipp and automatically update your appointments? This guide shows you step by step how to set up the integration, simplify your appointment management, and improve customer interactions—so you can focus on what matters most: growing your business.
Your Benefits with KlickTipp and Google Calendar
- Seamless synchronization of appointments to prevent double bookings or missed events
- Automated reminders that increase attendance at meetings or events
- Contact tagging based on participation for targeted follow-ups
- Event notifications in your email communication
- Valuable insights from calendar data to optimize future events
Synchronize Google Calendar with KlickTipp via Make
This guide shows you how to seamlessly integrate Google Calendar with KlickTipp to automate appointments, engage customers, and eliminate manual scheduling tasks.
Prerequisites
- A KlickTipp account (with API access)
- A Google Calendar account
- Basic knowledge of creating automation templates
Preparations in KlickTipp
Before you start, check which custom fields and tags you need in KlickTipp to synchronize Google Calendar events and automatically manage event status. This ensures that all relevant location, time, and attendance information is captured correctly.
Create Data Fields in KlickTipp
Create the following custom fields in KlickTipp:
- Google Calendar | Event location (single-line entry)
- Google Calendar | Event description (single-line entry)
- Google Calendar | Event summary (single-line entry)
- Google Calendar | Event start (date/time)
- Google Calendar | Event end (date/time)
Define or Create KlickTipp Tags
Create these tags in KlickTipp to track event status:
- Google Calendar | Event created/updated
- Google Calendar | Event confirmed
- Google Calendar | Event tentative
- Google Calendar | Event rejected
- Google Calendar | Event canceled
- Google Calendar | Send an event invitation via Google Calendar
Preparations in Google Calendar
Prepare Google Calendar for integration by completing the setup steps below.
Import Template, Set Up and Test the Integration
With the following templates, you’ll learn how to connect KlickTipp with Google Calendar to synchronize events and attendees or create new events directly from KlickTipp. You’ll also learn how to test and activate your integration to ensure smooth automation.
n8n: Synchronize Events and Participants between KlickTipp and Google Calendar
Use this template: Synchronize events and participants and follow these test steps:
- Create a test event in Google Calendar and add participants.
- Run the integration scenario in n8n or Make.
- In KlickTipp, check if the contacts receive the appropriate tags based on their RSVP status (created/updated, confirmed, tentative, declined, canceled).
Switch your automation live by going to your integration scenario in n8n and setting it to → Active.
Make: Automated Creation of Google Calendar Events via KlickTipp
Use the following Template: Automated creation of Google Calendar events
- Test the integration:
- Create a test event in Google Calendar and add some participants.
- Go back to the scenario in Make and click on "Run once". Check that the event data is displayed correctly and the expected tags are applied in KlickTipp.
- Change the participation statuses to test the different paths and make sure that the appropriate tags (Confirmed, Tentative, Declined, Canceled) are applied.
- Activate automation:
- If the test is successful, activate the automation to go live.
- Make sure that the integration is executed automatically according to your configuration.
Make: Google Calendar to KlickTipp – Synchronize Event and Participant Status for Contact Management
Use the following template: Synchronize event and participant status
- To test your integration:
- Open Google Calendar and create a test event with two guests.
- Run your scenario in Make.
- Check that the attendees are updated and tagged accordingly in KlickTipp.
- Change the attendee statuses in Google Calendar and run the scenario again to check if the updates are displayed in KlickTipp.
Once you have successfully tested, activate your automation to synchronize events and attendee status live. This allows you to manage your leads and events seamlessly.
Next Steps
After setting up your integration, you can use KlickTipp to:
- Activate campaigns based on participation in events.
- Set tags to segment your contacts effectively.
- Launch automations related to event attendance.
- Use custom fields for insightful email marketing.
Summary
By synchronizing Google Calendar with KlickTipp, you simplify appointment management, improve customer interaction, and ensure you never miss an important event again.